Creating and Holding Events in the Community
After creating your community and rooms, you can create and hold events in the community using external meeting URLs or already-integrated Zoom.
To get started, log in to your website, click Community => in the side panel, click Events => and click Schedule Event.
Event Details
On the next page, choose between having a live session or a webinar. Then, add your event title and description (this is optional).
Set up the time, date, duration, and time zone of your event. The time zone is automatically displayed in your default time zone, but you can change it.
Input the host name, confirm if you want to schedule the event for a specific room or the whole community, and if you would like to send reminders for the event.
Event Link and Notes
Select if you want to input an external URL or use the Zoom activation you already integrated, and optionally add notes to your event. This note will be seen by every member who can see the event information.
Reminders
Reminders can be set to send 15 minutes before the event, an hour before, a day before, or never.
The event reminders also come with two emails:
- Notify members: This button decides whether your community members receive emails about events at all. It sends an email immediately the event is scheduled, and also sends a reminder to those who want to be reminded.
- Send Reminder: This decides who gets sent a reminder email - those who RSVP'd on the invitation or clicked the remind me bell.
- Announcement, when the event is scheduled: This goes out immediately the event is scheduled, and it is sent to every member of the community or room. By clicking Edit Email, you can edit the default email in the email templates screen.
- Reminder, before the event starts: This goes out to everyone who RSVP'd on the invitation or clicked the remind me bell. It can also be edited by clicking Edit Email.
Please note that the two emails are general for every event in one community, so you cannot create different emails for each event.
This is why the emails come with placeholders that automatically fill in the event details every time reminders are sent to your students.
These two emails can be found under Admin => Email Templates => Global => scroll down.